Registration and fees
Registration remains open. All participants - panel convenors, authors, chairs, discussants, organisers, keynotes, plenary speakers, guests, volunteers, committee members and those without any specific role - must register in advance of the event, whether attending in Freiburg face-to-face (f2f) or online.
Registration is by online form only and does not require instant payment: your registration will be manually processed and within a few days you will be emailed an invoice with payment information. Invoices should be settled within 15 days by card online or by bank transfer.
The deadline for registration for online participation is June 1: thereafter it will not be possible to register for online attendance.
Please note that accommodation is not included with the registration fee. You can have a look through accommodation options here, we advise you organise this in good time as the conference is happening during peak tourist season.
Fees
Fees for face-to-face (f2f) (as Early bird has ended):
- Concession* VAD member: €100
- Concession*: €115
- VAD Member: €165
- Non-member: €195
*Concession rate applies to the following low-income categories: students, unemployed, or scholars unable to afford the regular rate (e.g. scholars based in Low-Income-Countries, scholars on short research contracts (less than 1 year)). Please be aware that the concession rate is highly subsidized to afford participation to those who would otherwise be unable to join.
This fee includes f2f and online access to three days of conference sessions (with 60 panels and numerous roundtables to choose from). It also includes an opening drinks reception, an award ceremony with drinks reception and five tea/coffee breaks, access to online session recordings.
Fees for online participation (as Early bird has ended):
- Concession* VAD member: €70
- Concession*: €85
- VAD Member: €115
- Non-member: €140
*Concession rate applies to the following low-income categories: students, unemployed, or scholars unable to afford the regular rate (e.g. scholars based in Low-Income-Countries, scholars on short research contracts (less than 1 year)). Please be aware that the concession rate is highly subsidized to afford participation to those who would otherwise be unable to join.
The registration fee for virtual participation includes online access to all sessions, access to session recordings and online chat/networking tools.
If interested in joining VAD please view their membership page.
However please note that you can only request the discounted membership fee if your application has been officially approved by the VAD board and VAD has received your first annual membership fee.
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What are you paying for?
VAD2022 will be the first fully hybrid VAD conference in order to facilitate scholarly access in these pandemic times of numerous travel restrictions. The aim is to provide a rich conference experience for all, with access to every panel and plenary. However the labour involved in ensuring full participation for both f2f and virtual delegates is approximately half as much again as organising a virtual or f2f only conference.
Why does running a hybrid event cost more?
While a virtual event has no lunches to pay for, it requires increased staffing and technical costs. A hybrid event has all the f2f costs, all the virtual costs, AND further costs relating to equipment, support and training (in the use of that equipment).
Each conference involves development and maintenance of the software for processing panel and paper abstracts and registrations, answering hundreds of emails a day, supporting panel convenors in their roles, planning events, creating timetables, facilitating communication, offering advice, taking payments, balancing the finances, training volunteers, maintaining a website with useful information for participants and finally seeing the actual event through, 24/7, both online and on-site. In addition in f2f/hybrid, there are venue and equipment/technology costs plus catering - albeit these are not charged to virtual attendees.
Cancellations
Registrations cancelled (notifying us by email) more than three weeks before the conference will be refunded, less a small amount to cover administrative and finance costs. Cancellations made within three weeks of the event will be ineligible for such a refund, due to costs already incurred. Refunds at that point will be discretionary.
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